Recording a Safeguarding Concern

RECORDING PROFORMA

 

DO

·        Keep calm and listen carefully to what the person is saying

·        Take what the person is saying seriously and tell them that you believe them

·        Reassure the person that they were right to tell and that the abuse was not their fault

·        Be honest and let the person know what will happen next and that you will need to refer to your parish Safeguarding Co-ordinator to help stop the abuse

·        Write down immediately, or as soon as possible, what the person has said.  Have your signature witnessed and dated

 

 

DON’T

·        Show shock or disbelief

·        Make promises you cannot keep, such as promising that you will not tell anyone

·        Push the person into giving details of the abuse; your role is to listen to what the person wants to tell you, not investigate

·        Ask direct or leading questions – this could be harmful to the investigation

·        Jump to conclusions or put words in the person’s mouth

·        Discuss what the person has told you with others who are not directly involved with helping the person

·        Alert the perpetrator

 

Hand this report directly to the Parish Safeguarding Co-ordinator (or incumbent/Priest-in-Charge, where appropriate).  This report must be kept securely with your parish safeguarding records in perpetuity.

 

 

NAME & CONTACT DETAILS OF PERSON COMPLETING THIS FORM

 

 

PARISH

 

 

 

NAME & CONTACT DETAILS OF PERSON SPOKEN TO / EMAILED

 

 

DATE, TIME & PLACE OF CONVERSATION

 

 

INFORMATION KNOWN ABOUT THE VICTIM – NAME, CONTACT DETAILS etc

 

 

INFORMATION KNOWN ABOUT THE VICTIMS FAMILY – NAMES, CONTACT DETAILS etc

 

 

INFORMATION KNOWN ABOUT THE ALLEGED PERPETRATOR – NAME, CONTACT DETAILS etc

 

 

IF DIFFERENT FROM ALLEGED PERPETRATOR, INFORMATION ABOUT CHURCH OFFICERS INVOLVED – NAMES, CONTACT DETAILS etc

 

 

DETAILS OF THE CONCERN OR ALLEGATION:

 

 

 

 

 

WHO HAVE YOU SPOKEN TO ABOUT YOUR CONCERNS:

Child / young person you are worried about

Yes / No           If yes, DATE:                        

Parish Safeguarding Children Co-ordinator

Yes / No           If yes, DATE:                        

Incumbent / Priest-in-Charge

Yes / No           If yes, DATE: 

Bishop’s Safeguarding Adviser

Yes / No           If yes, DATE:                        

Other

Yes / No           If yes, DATE: 

NAME:

 

POSITION: 

               

SIGNED

 

PRINT NAME

 

DATE

GIVE DETAILS OF ALL ACTIONS TAKEN IN CHRONOLOGICAL ORDER (what was said and done and by whom)

 

 

 

 

 

 

 

 

 

     

 


Safeguarding Report:
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